PUBLIC HEARING AND CITY COUNCIL MEETING
Tuesday, December 6, 2005, 7:00 p.m.
Public Safety Building
3925 W Cedar Hills Drive, Cedar Hills, Utah
Present: Mayor Mike McGee, Presiding
Council Members: Rob Fotheringham, Darin Lowder, Jim Perry, Melissa Willie
Konrad Hildebrandt, City Manager
Rich Knapp, City Accountant
David Bunker, City Engineer
Kim Holindrake, City Recorder
Courtney Hammond, City Meeting Transcriber
Eric Johnson, City Attorney
Others: Charelle Bowman, Mark Edminster, Mike Hale, Angie Anderson, Kalyn Hilton, Spencer Jenks, Scott Senior, Eric Richardson
PUBLIC HEARING
1. This Public Hearing of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:07 p.m. by Mayor McGee.
2. Proposed Amendments to the 2005–2006 Fiscal Year Budget (7:07 p.m.)
No comment.
3. This Public Hearing was adjourned at 7:08 p.m. by Mayor McGee.
COUNCIL MEETING
1. This meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:09 p.m. by Mayor McGee.
Invocation given by C. Willie
Pledge of Allegiance
2. Public Issues for Future Agendas (7:10 p.m.)
No comments.
3. Approval of the Minutes from the November 15, 2005, Regular City Council Meeting and the November 29, 2005, Special City Council Meeting (7:11 p.m.)
MOTION: C. Willie - To approve the minutes from the November 15, 2005, Regular City Council Meeting and the November 29, 2005, Special City Council Meeting, as amended. Seconded by C. Lowder.
Aye-C. Lowder
C. Perry
C. Willie
Abstain- C. Fotheringham Motion passes.
4. Review/Action on Fiscal Year 2004–2005 Audit (7:14 p.m.)
See handout. Auditors from Hawkins, Cloward, & Simister presented the 2004–2005 audit. They walked the Council through each section of the audit. Angie Anderson said that the City does a good job of watching the budget and amending it frequently throughout the year. Fund balance increased by $1.9 million; most of that increase is restricted. Debt went down by $350,000. Public safety expenditures went up because the City now has a full-time police officer. Angie Anderson reminded the City that impact fees need to be encumbered within six years of collection. Some of those fees are nearing the six years.
MOTION: C. Willie - To accept the Official Audit for the Fiscal Year ending June 30, 2005. Seconded by C. Fotheringham.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
5. Review/Action on Canyon Road Improvement Bond for Hewett Subdivision (7:38 p.m.)
See handout. The Hewett Subdivision is a two-lot subdivision with a flag lot behind the existing home. There are no improvements on either side of the lot. The City Council allowed the Hewetts to post an Escrow Bond ensuring that the improvements would be done. They also required that the drive to the flag lot be hard surfaced. Mr. Hewett would like to use the money in the escrow to do the hard surface drive to the flag lot. He will place a Deed of Interest on both residences for the cost of the improvements in behalf of the City. David Bunker recommended that the City require a Surety Bond in lieu of the Escrow Bond along with the Deed of Interest on both lots.
MOTION: C. Lowder - To approve the release of the Escrow Bond to be replaced with an equal Surety Bond and a Deed of Interest on Lots 1 and 2 of the Hewett Subdivision for uncompleted street improvements for the Hewett Subdivision. Seconded by C. Willie
C. Perry verified that the Surety Bond covers the full cost of street improvements.
Aye-C. Lowder
C. Perry
C. Willie
Nay - C. Fotheringham Motion passes.
C. Fotheringham stated his concern is that an escrow agreement is cash available and a surety bond requires the City to take action to collect the money.
6. Review/Action on a Resolution Authorizing the Issuance and Sale of not more than $7,500,000 Aggregate Principal Amount of Water Revenue Bonds, Series 2006, of the City of Cedar Hills, Utah County, Utah; Fixing the Maximum Interest Rate, Maturity, and Discount of the Bonds; Providing for the Publication of a Notice of Bonds to be Issued; and Related Matters (7:46 p.m.)
See handout. This resolution sets the parameters to refund the $6 million line of credit that is outstanding on the Pressurized Irrigation (PI) system. The outstanding amount on the PI system is $5.8 million, yet the parameter is set at $7.5 million. The larger amount includes a small, new-money component for two new pumps and a new wet well and the possibility of being required to have a debt reserve. The $9.95 base rate is based on the current financing arrangement for $5.8 million. It will likely reduce the cost of the base fee. The City can use a $30,000 grant that it applied for years ago toward the outstanding amount.
MOTION: C. Perry - To adopt Resolution 12-6-2005A, a Resolution Authorizing the Issuance and Sale of Not More than $7,500,000 Aggregate Principal Amount of Water Revenue Bonds, Series 2006 of the City of Cedar Hills, Utah County, Utah; Fixing the Maximum Maturity, Interest Rate, and Discount; Providing for the Publication of a Notice of Bonds to be issued; Providing for the Running of a Contest Period; and Related Matters. Seconded by C. Fotheringham. Vote taken by roll call.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
7. Review/Action on Amendments to the 2005–2006 Fiscal Year Budget (7:59 p.m.)
See handout. There are four amendments being discussed. Three items are being funded through the unrestricted fund balance: 1) Water construction project, 2) Geotech consultant, and 3) 2nd grade Jr. Jazz. The recreation feasibility study is being funded through the Park Development Impact Fee. The net gain for Jr. Jazz was $261.
MOTION: C. Lowder - To approve the Amended FY 2006 budget. Seconded by C. Willie.
Aye-C. Lowder
C. Perry
C. Willie
Nay - C. Fotheringham Motion passes.
C. Fotheringham stated opposition to City sponsorship to Junior Jazz.
8. Review/Action on Ordinance Regarding Changes to the City Code, Title 7, Utilities (8:05 p.m.)
See handout. This amends the code regarding utilities in two different situations. A few residences were not paying utilities. This amendment would require owners to sign up for utilities as part of the final inspection. The other issue deals with delinquent accounts due to renters moving without leaving a forwarding address. This amendment will allow the City to have landlords sign an agreement to ensure that all accounts stay current and are paid.
MOTION: C. Fotheringham -To approve Ordinance 12-6-2005A, an Ordinance Amending Title 7 of the City Code of the City of Cedar Hills, Utah, Relating to Water and Sewer Service, to ensure each home with final inspection has a utility account and to make landlords responsible for delinquent accounts. Seconded by C. Lowder. Vote taken by roll call.
C. Perry asked how long the City gives before turning off utilities. The City turns off after 45 days. C. Perry said he feels that the City has the obligation to notify the landlord once accounts become past due since the landlord might be left with the bill. David Bunker clarified that the City only goes after the landlord if it is unable to get money from the renter. The City can allow the landlord to see his tenant’s bills online. All landlords will be notified of the change. They will need to sign an agreement.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
9. Review/Adopt Ordinance Setting the Time and Place or City Council Meetings for 2006 (8:24 p.m.)
See handout.
MOTION: C. Perry - To adopt Ordinance 12-6-2005 B, an Ordinance Setting the Time and Place of the Regular Meetings of the City Council of the City of Cedar Hills, Utah. Seconded by C. Lowder. Vote taken by roll call.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
10. City Manager Report and Discussion (8:25 p.m.)
• The Monthly Management Report will be ready by the end of the week.
• David Bunker gave an overview of the snow removal policy. The City plows with two or more inches of snow. Priority is given to school areas, Cedar Hills Drive, Harvey Blvd., the main streets and then the priority streets on the east bench. There is a backhoe, a one-ton pick up truck and two plows through the City contract. In order to put down salt, the trucks need to go to Pleasant Grove for salt. That is a one-hour round trip. All cars on the road during snow removal will be cited. The City newsletter should include a reminder to remove cars off the roads during snowstorms. The priority lists will be posted on the City Web site.
11. Board and Committee Reports (8:44 p.m.)
Mayor McGee - Encouraged everyone on staff and City Council to practice cheerful persistence.
12. Motion to go into Executive Session, Pursuant to Utah State Code 52-4-5 (8:50 p.m.)
MOTION: C. Willie - To go into Executive Session, Pursuant to Utah State Code 52-4-5. Seconded by C. Perry.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
This Executive Session was held to hold a strategy session to discuss collective bargaining.
13. Motion to Adjourn Executive Session and Reconvene City Council Meeting (9:52 p.m.)
MOTION: C. Willie - To adjourn Executive Session and reconvene City Council Meeting. Seconded by C. Lowder.
Aye-C. Fotheringham
C. Lowder
C. Perry
C. Willie Motion passes.
C. Perry expressed appreciation to C. Willie and C. Fotheringham for their service. C. Lowder concurred.
14. This meeting was adjourned at 9:54 p.m. on a motion by C. Fotheringham, seconded by C. Willie and unanimously approved.
/s Kim E. Holindrake
Approved by Council: Kim E. Holindrake, City Recorder
January 3, 2006