Tuesday, August 16, 2005 7:00 p.m.

Public Safety Building

3925 W Cedar Hills Drive, Cedar Hills, Utah

This meeting was held electronically via telephone to permit

one or more Council members to attend.

Present:           Mayor Mike McGee, Presiding

Council Members: Melissa Willie, Darin Lowder, Rob Fotheringham, Jim Perry, James Parker

                        Konrad Hildebrandt, City Manager
                        Kim Holindrake, City Recorder

                        David Bunker, City Engineer

Rodney Despain, City Planner (7:40 p.m.)

                        Courtney Hammond, City Meeting Transcriber

Others: Charelle Bowman, Eric Richardson, Gloria Smart, Russ Smart, Becky Richards, Cliff Chandler, Trent Thayne, H.R. Brown, Karissa Neely, Larry Wood, John Musto, Melissa Dredge, Doug LeDoux, Stephen Lee


1.         This meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order by Mayor McGee at 7:32 p.m.

Invocation given by C. Perry


Pledge of Allegiance


2.         Public Issues for Future Agendas (7:34 p.m.)


Trent Thayne - Mr. Thayne requested that he be allowed to boundary adjustment his property out of Cedar Hills and into Pleasant Grove. He purchased the property two years ago and would now like to build one house on it. He requested the boundary adjustment in order to tie into a sewer. He said he would be willing to stay in Cedar Hills if he could develop the property and tie into a sewer. This will be an item on the next agenda.

Eric Richardson - Mr. Richardson said that he thinks the Family Festival helped residents come together after the hot political topics earlier in the summer. He said that he looks forward to the time when the City can have a full-time Community Services Director and offer more services, like the Family Festival, that bring people together. He said he thinks the Family Festival can be done so that the City does not subsidize it. He thanked Melissa Dredge for her work on the Festival.

Charelle Bowman - Ms. Bowman thanked Melissa Dredge, City Staff and all the volunteers who made the Family Festival great. She would like to see more community services and encourage the City to support services that will bring residents together.


3.         Approval of the Minutes from the August 2, 2005, Regular City Council Meeting (7:42 p.m.)

MOTION: C. Perry - To approve the minutes from the August 2, 2005, Regular City Council Meeting, as amended. Seconded by C. Willie.


Aye-C. Fotheringham

C. Lowder

C. Parker

C. Perry

                                                                                    C. Willie                                 Motion passes.


4.         Report on Family Festival (7:47 p.m.)


See handouts. Melissa Dredge reported on the Family Festival.


          Total expenditures paid by the City were $32,607. Expenditures were up from last year because the City bought tables and tents to use in the future.

          Money from sponsors: $1,950; Goods donated by sponsors: $6,162

          Revenue: $16,728


            2005 IMPROVEMENTS:

          Dinner and Movie - The weather permitted a movie and there was positive feedback about the dinner.

          Race and Parade - These were held on the same day as the other festivities. The races were the correct distance this year and all Gorilla Mile participants received medals. Parade entries were up from last year and there were more animals in the parade.

          Battle of Bands - There were more bands this year.

          Orem Owlz game - Increased City involvement at the game.

          Location - The venders’ location was moved from the trail area to the other side of the street, which opened up the area for booths, games, etc. Cedar Hills Drive was closed from Forest Creek to the roundabout so residents could cross the street safely. The City received permission to use more of the elementary school property. The children’s tent was not enclosed so it was not as hot.

          Fireworks were bigger and better.

          Money invested for future in tables and tents.


C. Lowder suggested bringing the cost down for the golf tournament and giving smaller prizes and more of them.


5.         Review/Action on a Resolution Adopting a City Financial Planning Policy (8:05 p.m.)


See handouts. The policy presented was a clean copy that reflects the changes that were requested at the August 2, 2005, City Council Meeting. The following changes should be made:

          At the end of the Long-Range Planning Session add, “The annual budget process will include the prioritization of spending.”

          The last sentence of Asset Inventory should be deleted.

          Remove the last sentence of the Operating/Capital Expenditure Accountability.

          There will be an item on the next agenda to amend the Purchasing Policy to require City Council approval for any capital expenditures more than $10,000.

MOTION: C. Lowder - To approve Resolution 8-16-2005A, A Resolution of the City Council of the City of Cedar Hills, Utah County, Utah, Adopting a Financial Planning Policy, as amended. Seconded by C. Perry. Vote taken by roll call.


Aye-C. Lowder

C. Parker

C. Perry

C. Willie

                                                            Nay     -          C. Fotheringham                     Motion passes.


6.         Review/Action on Code Enforcement Officer (8:24 p.m.)


See handouts. Code enforcement is currently being handled by the Chief Building Official. This is his secondary responsibility, so enforcement is based on complaints that are received. Staff recommended the City Council consider hiring a temporary code enforcement officer and re-evaluating after four months. The officer would be employed for two hours a day, three days per week at $10.00 per hour. C. Perry would like the code enforcement officer to report at the first few meetings after beginning the job.

MOTION: C. Perry - To approve the temporary Code Enforcement position through November 15, 2005. Seconded by C. Lowder.


Brad Kearl, Chief Building Official/Zoning Administrator, will supervise this individual. Konrad Hildebrandt will e-mail the level of service for this part of Brad Kearl’s job to C. Parker.


Aye-C. Fotheringham

C. Lowder

C. Parker

C. Perry

                                                                                    C. Willie                                 Motion passes.


7.         City Manager Report and Discussion (8:35 p.m.)


          Cecil Reid, RC Management, could not make the meeting tonight. He sent July’s golf course numbers for Council review. Rounds played were up slightly although revenue volume was slightly down. Concessions and Sunset Room rentals were up. August will be busy with tournaments and Sunset Room receptions.

          American Fork City is reorganizing their police force due to the retirement of Terry Fox, Police Chief. Sergeant Richins is now a sergeant over detectives and will now be “plain clothes” during the day. He is still working out of Cedar Hills, but now is over detective work. He will continue to be present in the City and accountable for activity. There were three other officers directly assigned to Cedar Hills. They are now part of the pool and Cedar Hills draws from the pool. As a result, more officers will be through the City.

          Qwest notified every city in Utah that they collected too much in franchise fees over the years. They want Cedar Hills to refund $8,894 back to them by August 17, 2005.

          The City has looked into getting its own zip code. Staff will research the requirements and bring information back to the City Council.

          Year-end financials: The golf course shows a shortfall of $299,850. The MBA bond shows that the City paid $245, 241 as a debt payment, which is from the debt reserve. The auditors have asked the City to show this expenditure in this way.

          Council Members will get their budget document by next Council meeting. The City Council would like a pdf of the budget on line. C. Perry volunteered to put it in that format.

          The Pressurized Irrigation Bond has been on a line of credit based on prime. It is time to look into long-term financing. Konrad Hildebrandt suggested that Lewis and Young look into the best options. C. Fotheringham would like to see some bids from financial advisors. The City will ask Eric Johnson for recommendations for advisors to submit bids.

          Residents have requested to operate Youth Programs for the City. The programs would be offered under the City umbrella but would be funded by registration fees. It will be on the next agenda as a budget amendment.


8.         Board and Committee Reports (9:06 p.m.)

            C. Perry - The UTOPIA board meeting was postponed.

            C. Lowder - The YMCA group met. They will have discussions with Highland and Alpine.

Mayor McGee - Met with MAG and COG. The County decided to terminate its membership with MAG and other cities in the County are discussing why the County pulled out are discussing whether they will pull out as well.

C. Parker - The Planning Commission had a work session to talk about the sign ordinance. Carl Volden, Alan Petersen and Donald Steele were present. They talked about what they did and did not want to see in a residential zone. They want to ensure residential zones maintain a residential feel. Kim Holindrake put together definitions of different types of signs. They will meet again Wednesday, August 17, 2005.


9.         Motion to go into Executive Session, Pursuant to Utah State Code 52-4-5


10.       Motion to Adjourn Executive Session and Reconvene City Council Meeting


No Executive Session


11.       This meeting was adjourned at 9:10 p.m. on a motion C. Perry, seconded by C. Fotheringham and unanimously approved.


/s/ Kim E. Holindrake

Approved by Council:                                                            Kim E. Holindrake, City Recorder

   September 6, 2005