Tuesday, May 16, 2006 7:00 p.m.

Public Safety Building

3925 W Cedar Hills Drive, Cedar Hills, Utah

Present:           Mayor Mike McGee, Presiding

Council Members: Jim Perry, Darin Lowder, Charelle Bowman, Joel Wright, Eric Richardson

                        Konrad Hildebrandt, City Manager

                        Kim Holindrake, City Recorder

                        Rich Knapp, City Accountant

                        David Bunker, City Engineer

                        David Taylor, Assistant to the City Manager (8:20 p.m.)

                        Courtney Hammond, City Meeting Transcriber

Others: Mark Edminster, Cecil Read, Keith Terry, Chad Kitchen, Dave Kirkpatrick, Troy Watkins, Cliff Chandler, Ken Robbins, Juanita Robbins, Lynn Corbett, Andy Moody, Adona Burnette, Mary Burston, John Holman, Lavon Russon, Shirlene Jensen, Kim Harmon, Tom Woodruff, Nicole Woodruff, Dave Martin-DR Horton, Susanne Goode, Howard Bingham, Robert Bryson-Temple Shadows HOA, Les Brown-Temple Shadows HOA, Joseph Holbrook, Mike Greer, McKell Wilkes, Steve Lee, Winona Gordon, Stan Gordon, Shawn Richins, Solon McGee, Devin Howard



1.         This Public Hearing of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:07 p.m. by Mayor McGee.


2.         Excise Tax Revenue Bonds Series 2006 Not Exceeding $2,500,000 for a Public Works Facility (7:07 p.m.)


No comment.


3.         This Public Hearing was adjourned at 7:08 p.m. by Mayor McGee.



1.         This meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:08 p.m. by Mayor McGee.


Invocation given by C. Perry


Pledge of Allegiance


2.         Public Comment (7:10 p.m.)


          Kim Harmon - Ms. Harmon stated that she has made numerous calls to Mayor McGee that have not been returned and claimed that he told her he was too busy to meet with her. She has wanted to meet with him about her water bill grievance. Ms. Harmon said that she has asked about a grievance process and has never learned how to have her issues addressed. C. Perry said that he would be happy to meet with her. C. Lowder suggested using e-mail to communicate with the Mayor and City Council members. Mayor McGee said he talked to Ms. Harmon on the phone and asked her to explain her grievance, but she refused. Ms. Harmon also asked about the time line for developing the pocket park on Doral Drive. She said that people are using the lot as a garbage dump. Mayor McGee said the project is currently being bid out. Konrad Hildebrandt stated that the park is in this year’s fiscal budget. It has been bid out as part of a package with the other parks in this year’s fiscal budget. One of the parks had engineering problems that delayed the whole process.

          Shirlene Jensen - Ms. Jensen said that she is concerned about the empty lots around her house that are being used as dump sites. She would like a no dumping sign on the lots. She stated that Draper City has a policy that there can be no building inspection without a clean site. She suggested the City adopt a similar policy. She said that she feels there is no follow-through on fines and letters of warning. She asked the City Council to go to Tamarack and look at the empty lots. She also said that trash was being dumped down the mountainside behind the new town homes. C. Perry said that in some areas of the City, builders and homeowners are being fined. C. Lowder stated that the City hired a code enforcement officer to address some of these issues.

          Susanne Goode - Ms. Goode is the current Bridgestone Home Owners Association president. She stated that there are a number of issues in Bridgestone that she would like addressed: 1) There is no street sign on Bridgestone Drive. 2) Last year part of Bridgestone Drive was torn up and the sewer line filled with concrete causing sewer backup in basements. 3) The street drain was approved with negative flow that has caused flooding in one of the buildings. 4) The clubhouse received an occupancy permit even though it is still unfinished; the porch has also pulled away from the south end of the clubhouse building. 5) Eight homes have sinking porches. 6) There is a problem with a vent turning to a wall with no register vent. 7) Two retention basins on 4500 West do not comply with City Code. The plan that was approved by the City Council showed a putting green with a 3:1 or 4:1 slope, today it is a dangerous hole in the ground with a 1:1 slope. Ms. Goode asked that the City not release any bonds until these issues have been investigated. She invited the City Council to come to Bridgestone and investigate. David Bunker will e-mail the results of the investigation to the Council.

          Robert Bryson - Mr. Bryson is a member of the Board of Trustees of the Temple Shadows HOA. Temple Shadows contains 40 homes, of which about 90% are senior citizens. They would like a crosswalk and signage from their front gate to the LDS Church across the street on Chesterfield. It is almost 300 feet to the crosswalk at 4600 West and the next crosswalk is at 4500 West. See handouts. David Bunker stated that it is ill advised to put a crosswalk where there is not a controlled intersection. Midblock is a very difficult location for a crosswalk. The location isn’t necessarily bad but it is an uncontrolled location. There is good site distance. To have an uncontrolled cross walk is very dangerous. C. Perry stated that people will cross there anyway. Isn’t it better to put a crosswalk there? David Bunker reiterated that it is ill advised to have a crosswalk at midblock. C. Lowder suggested using the orange flags for crossing like they use in Salt Lake.


3.         Approval of the Minutes from the May 2, 2006, Public Hearing and Regular City Council Meeting (7:38 p.m.)


4.         Approval of an Ordinance for the Final Plat for Bridgestone, Plat E (7:38 p.m.)

            (Ordinance 5-16-2006A)

MOTION: C. Richardson - To approve the Minutes from the May 2, 2006, Public Hearing and Regular City Council Meeting, as amended. Seconded by C. Bowman.


Kim Holindrake said that the entire consent agenda can be approved in one motion.


AMEND MOTION: C. Richardson - To approve the Consent Agenda. Seconded by C. Bowman.


Aye-C. Bowman

C. Lowder

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.


5.         Review/Action on Amendments to the Landscaping Plan for Renaissance PUD (7:40 p.m.)

Staff Presentation:

See handouts. David Bunker stated that this item was tabled from the last meeting pending a meeting between DR Horton and the HOA. DR Horton has submitted a new landscaping plan. The HOA is in agreement except for the spacing and size of the Buffalo Juniper.

Dave Martin from DR Horton stated that the Buffalo Juniper is a flat ground cover that grows 4–5 inches tall and spreads. It is used for erosion control and ground cover. Andy Moody of the Renaissance HOA stated that a landscaper recommended to the HOA that the 5-gallon Buffalo Junipers are used and they are spaced ever 4–5 feet, rather than ever 6 feet as proposed by DR Horton. Dave Martin said that DR Horton would agree to the 4–5 foot spacing, but does not want to go from a 2-gallon plant to a 5-gallon plant. Andy Moody stated that many residents do not want to wait for a 2-gallon plant to mature. Dave Martin stated his concern in waiting on the project. If the plan is approved tonight, the sod can be installed before June 15.

Council Discussion:

          C. Richardson stated that the sooner the ground cover is installed, the better. Delaying approval tonight would push the project back, possibly to the next planting season.

MOTION: C. Perry - To approve the proposed changes to the Landscape Plan for Renaissance PUD as explained here with the stipulation that the Buffalo Juniper be a minimum 2-gallon and maximum of four feet apart. Seconded by C. Richardson.


Aye-C. Bowman

C. Lowder

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.


6.         Presentation on Golf Course Ownership (7:52 p.m.)

MOTION: C. Richardson - To table Item #6. Seconded by C. Perry.


Aye-C. Bowman

C. Lowder

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.


7.         Review Final Budget for Fiscal Year 2006-2007 (July 1, 2006 to June 30, 2007) (7:52 p.m.)

Staff Presentation:

See handouts. Mayor McGee said that Rich Knapp has previously presented the budget. This discussion is for any questions.

Council Discussion:

          C. Bowman asked about the budget for speed tables and the policy for determining where one gets installed. Konrad Hildebrandt said that the FY 2006 budget has $30,000 for one speed table on Harvey Blvd. and one in Canyon Heights. Each one is about $7,000. Next year’s budget contains $30,000 for additional speed tables. C. Perry said that the Council had requested a list of requested/proposed speed tables in order to prioritize the needs. David Bunker said that City staff is working on a policy so that the City has some criteria with which to address requests. A draft of the policy will be on the next agenda. C. Richardson stated that Bountiful City has a policy where one of the criteria for getting a speed table is that residents use handheld speed guns to collect data. Residents learn that speeding is local in nature, which can often solve the problem as much as a speed table. Mayor McGee said that unnecessary speed tables can cause other problems. A young girl on a bike hit the speed table at Cottonwood and Redwood and had to be transported by medical helicopter.

          The library reimbursement for FY 2007 is $40.

          C. Richardson stated that he would like a Work Session scheduled so that the Council can go through the entire budget with all the updated spreadsheets. He said that the Council needs to look at the Certified Tax Rate because it was an issue in the campaign and important to many residents. Konrad Hildebrandt said that raising the rate would require a Truth in Taxation hearing. C. Perry asked for a spreadsheet on detailing the City’s dependence on growth revenue. The Council will have a work session on May 30 from 8:00-10:00 p.m.

C. Wright excused - 8:15 p.m.


          C. Perry stated that the Lone Peak Public Safety District (LPPSD) gave a presentation to the Council a few months ago where they presented a master plan that called for moving toward a full-time work force over the next 10 years. It would increase the level of service, but the costs will rise dramatically. Population in Cedar Hills will increase 30-40% by build out, but costs for LPPSD will increase much more. Some LPPSD board members have questioned whether a full-time force is necessary. C. Perry’s position has been that he isn’t necessarily opposed to a full-time force and the resulting increased fees, but questions if all options have been explored. This year the budget for LPPSD goes up by $40,000.


8.         City Manager Report and Discussion (8:34 p.m.)


          Staff is in the process of setting up a meeting of all the LDS Church stake presidents to present a packet on emergency preparedness. It will be handed out by boundary, regardless of religious affiliation.

          There was no wireless communication ordinance on the agenda. It has been written, but T-Mobile did not get back to the City with the study of sites. T-Mobile is meeting with Alpine City as well.

          There is a Planning and Zoning workshop on May 31. The Planning Commission will be invited to attend. Konrad Hildebrandt will order booklets for all the Council. Council members may attend the seminar, if interested.

          An LDS Ward requested to have 4600 West blocked on June 14 for a Primary Flag Day parade. They also requested a police officer for traffic control and safety. C. Richardson felt that neighborhood streets would be okay to block off for such events. Collector or arterial roads even with police backing should not be allowed. David Bunker said that for closing off a street, the City requires a deposit until the traffic cones are returned. C. Perry suggested a sidewalk parade because it doesn’t incur any cost to the City.

          A resident has approached the City to provide a service for business purposes on the golf course parking lot. C. Lowder wants input from RC Management as to whether the service is actually a benefit. C. Richardson said that the Backyard Greens trailer should follow the same policy. Mayor McGee said that if it is a business, the City requires a business license.

          Konrad Hildebrandt stated that residents that come to talk to Council during public comment have already talked to Staff and didn’t get the answers they wanted. They are invited to come to Council meetings. He asked Council to always ask residents to talk to Staff first. Staff would like to resolve problems before residents turn to the Council.

Joel Wright returns - 8:43 p.m.


          Staff is concerned about water usage. The City has contracted with Cliff Chandler to enforce the water restrictions. Compensation will come from water enforcement fines. C. Richardson asked that Sergeant Richins be contacted about code enforcement. The City needs to determine if the two days a week he is currently working on code enforcement is sufficient.

          David Bunker reported that the wet wells will be installed on Thursday. Utah Power would not order any supplies until the design was complete for the wet wells. The designs are in but the transformers now need to be ordered. They said they will not order it until a contract is ready and signed. The City has already submitted the contract. David Bunker has asked them to expedite the process in any way possible.

          Rob Smith, Assistant Superintendent, of the Alpine School District is coming to talk to the Council about the school district boundaries and investigational math.


9.         Board and Committee Reports (9:12 p.m.)


          Mayor McGee: The Mayors’ meeting centered on transportation. They discussed extending TRAX to the point of the mountain. There would be bus spurs that would extend from the TRAX line into the cities. There was also discussion of a highway on the far west side of the valley with east-west corridors. Vineyard Town is paying for a road that ends at the lake in anticipation of a causeway. They also discussed installing a commuter rail. The Council will likely have to discuss a .25% increase in sales tax for transportation.

          C. Lowder: The Golf Course Advisory Committee needs the Council to make a decision about the car and wrap as part of an advertising campaign. If the Council is not going to approve the campaign, a new plan needs to be in place.

          C. Perry: UTOPIA had a committee meeting that approved some financing issues. Results are better than expected, though things aren’t moving as quickly as hoped. LPPSD demolished a house in Alpine. An observation team burned the house for training. C. Perry dressed in firefighter gear and was able to go into the house. He also has met with Cindy Boyd, Pleasant Grove City Council, several times. She wanted David Bunker to come to the meetings. C. Perry explained that it is a waste of time if the agreement does not deal with canal boundaries. C. Perry met with Mayor Daniels, who verified that the best boundary would be at the canal and that is what he wants to work toward.

          C. Bowman: C. Bowman will be meeting with David Kirkpatrick to discuss recreation. Ciara Decker has scheduled Tom Gleason for the youth dance. The youth dance will be at the golf course on July 15. The Parks and Trails Committee awarded the yard of the month, but the sign was stolen. C. Perry talked to a man from Khuni Landscaping who suggested that those who would build the park should design the park to avoid the problem with the design not meeting the topography. Staff has talked about the problem and has decided that in the future the original design should not be so detailed before the engineer looks at the site. The Council would like to keep up-to-date on the progress of the Family Festival.

          C. Wright: The Comcast map includes The Cedars by 2008. He wanted to know where the speed table would be located in Canyon Heights. David Bunker will look into the location within the next three weeks. C. Wright stated that Envision Utah has been busy. He will try to schedule them for a meeting in August. He suggested that WalMart be approached again for the Commercial Zone. North Utah County Solid Waste Special Service District bought a $4 million bailing machine years ago that never worked. NUCSWSSD is suing the person that sold the machine to them. C. Wright talked to Aaron Tilton, sponsor on the trail’s bill and discussed the situation in Mapleton. ULCT is going to work on the bill in the next session. Mayor McGee said that C. Wright is no longer the representative for the North Utah Valley Animal Shelter; a Staff member will be appointed.


10.       Motion to go into Executive Session, Pursuant to Utah State Code 52-4-5 (10:20 p.m.)


Utah State Code 52-4-5 designates specific parameters for which a Closed Meeting/Executive Session may be held. This Executive Session was held to discuss the following: Strategy sessions to discuss the purchase, exchange or lease of real property.

MOTION: C. Perry - To go into Executive Session, Pursuant to Utah State Code 52-4-5. Seconded by C. Lowder.


Aye-C. Bowman

C. Lowder

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.



11.       Motion to Adjourn Executive Session and Reconvene City Council Meeting (11:34 p.m.)

MOTION: C. Wright - To Adjourn Executive Session and Reconvene City Council Meeting. Seconded by C. Bowman.


Aye-C. Bowman

C. Lowder

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.


C. Lowder suggested that if the City did not want to approve the golf course advertising plan, the City van could be wrapped and others could be paid to wrap their cars. The Golf Course Advisory Committee wants the cars to advertise and then allow players the chance to win the car. C. Richardson would like the cars to be given away.


12.       This meeting was adjourned at 11:39 p.m. on a motion by C. Wright, seconded by C. Bowman and unanimously approved.


/s/ Kim E. Holindrake

Kim E. Holindrake, City Recorder

Approved by Council:

   June 6, 2006