YOUTH CITY COUNCIL MEETING MINUTES
Wednesday, September 13, 2006 7:00PM
Public Safety Building
3925 W. Cedar Hills Drive, Cedar Hills, Utah
Attendance: Riley Spear
Hillary Naisbitt
Mitchell Webb
Kylee Gordon
Richard Knapp
Ashley
Brittany
Ciara Decker, YCC Advisor
Jim Perry, Council Member
1. Call to Order at 7:09 PM
2. Welcome
3. Introduction of Council member Jim Perry
4. Introduction to City Council
a. Purpose: involve youth in solving community issues
b. Description of positions:
i. YCC Mayor: call each meeting to order, preside over all meetings, create agendas, work closely with the YCC Advisor and YCC, and oversee and direct specified Youth Council Projects
ii. YCC Mayor Pro-Tempore: assumes the responsibilities and duties of the YCC Mayor when the YCC Mayor is absent, resigns, or is in capable. This person shall work closely with the YCC Mayor and YCC Advisor to oversee all other elected officers.
iii. YCC Council Members: are required to fulfill one term.
iv. YCC City Recorder: shall be responsible for the posting and distribution of agendas, minutes, and the recording of meetings and other archives. This person shall inform the general membership of changes to meeting and other events through phone call, e-mails, etc.
v. YCC Treasure: shall maintain and keep current records of the YCC expenditures and revenues. Biannually and when necessary, this person shall prepare an YCC Treasurer’s Report to the YCC and City Council. The YCC Treasurer will also work with the YCC Mayor and YCC Advisor to develop an annual budget for the City Council’s approval.
vi. YCC Publicity Chair: shall work with the YCC Mayor on the development, publishing, and distribution of promotional materials such as flyers, posters, announcements, etc. This person shall send announcements, invitations, and other materials pertaining to special events to the general membership and other agencies. Prior to releasing materials, the YCC Publicity Chair shall present material to the YCC for approval.
c. Process of becoming elected:
i. Youth City Council members must be high school students, and maintain a 2.0 GPA.
ii. Those interested in the position of YCC Mayor, YCC Pro-Tempore, or YCC City Council must present to their group of peers after retuning completed application. The results of this presentation will influence the YCC Advisor’s recommendation to the Mayor.
iii. Youth Council members shall be appointed by the mayor, with advice and consent of the City Council.
d. Mission Statement
i. What do you hope to accomplish in general? Goals?
Goals:
- Help support the financial needs of families during Christmas/Thanksgiving
- Get Elementary Schools reading more
a. Set up a tutoring program with High School students
- Easter Egg Hunt Fundraiser
- Clean up trails & parks
a. Add more garbage cans
- Leadership/Business training/seminars
- TEENAGE events/activities
a. Quarterly newsletter for teens
b. Website for teens
i. Events
ii. Photos
iii. Blogs
- Segue Jr. High into High School & High School into College better
- Emergency preparedness
a. Drives
b. Classes
c. Kits
d. Drives
- Recycling
a. Promote green waste dumpsters
b. Other recyclables
- Dead apple Orchard
a. Get it chopped down
b. Clean up area
ii. What are common interests?
iii. What would you like others to know about Youth City Council?
5. Discussion/Review
a. Attendance requirements: 75% attendance rate; if unable to attend meeting, contact YCC advisor prior to the meeting.
b. Dates & Times for meetings
i. Meeting day & Time: 1st & 3rd Wednesday, 7PM
Changed to 1st & 3rd Thursday, 7PM
ii. Duration: 1 hour or less
c. Bylaws: overview
d. Upcoming possible projects/events:
i. Judge Extreme Scarecrow Makeover / Participate in Extreme Scarecrow Makeover Contest
ii. Tri-city Council Activity
iii. Local Officials’ Day at the Legislature (State Capitol): January 17, 2007
iv. Logan Leadership Conference: March 15 – 17, 2007
v. Easter Egg Hunt
vi. National Student Leadership Conference: Washington D.C.
vii. Family Festival: Youth Dance, Family Games
6. Adjourned at 8:13 PM