PUBLIC HEARING AND TOWN COUNCIL MEETING
Tuesday, June 1, 1999 7:00 p.m.
Cedar Ridge Elementary
4501 W Cedar Hills Drive, Cedar Hills, Utah
Present: Mayor Brad Sears
Council Members: Ken Cromar, Pete Cannon, Terry Sparks (9:02 p.m.)
Kim Holindrake, Town Clerk (8:55 p.m.)
Gretchen Gordon, Asst. Town Clerk
D Warnock, Town Engineer
Others: Paul Hammer
PUBLIC HEARING
1. This Public Hearing of the Town of Cedar Hills, having been posted throughout the Town and the press notified, was called to order at 7:17 p.m.
2. Zone Change for the Public Safety Building Property, from R-1-11,000 to PF
No Public Comment
3. Site Plan for Public Safety Building
No Public Comment
4. Preliminary for Red Oaks, Plat B
No Public Comment
5. This Public Hearing was adjourned at 7:18 p.m. on a motioned by C. Cromar, seconded by C. Cannon and unanimously approved.
COUNCIL MEETING
1. This meeting of the Town Council of the Town of Cedar Hills, having been posted throughout the Town and the press notified was called to order at 7:18 p.m.
Pledge of Allegiance
Prayer given by Mayor Sears
2. Approval of Minutes from the May 18, 1999, Public Hearing and Regular Council Meeting (7:20 p.m.)
MOTION: C. Cannon - To accept the minutes from the last meeting, as written. Seconded by C. Cromar.
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
3. Public Comments (7:22 p.m.)
Paul Hammer - I just wanted to know about the street name change, where that stands? I was going to ask Scott but he isn’t here tonight.
Mayor Sears - He is on vacation and won’t be here this evening. He did present the petition to the Council and I think the Council basically just said, ‘Staff, you need to study it and give us a recommendation.’ My vote will be whatever staff recommends. I don’t know how the rest of the Council feels. Scott, the engineer, the building inspector and our Town planner will be the one who reviews those requests and then have us...the minutes should reflect this discussion and that should be kind of a little tickler for Scott. Does he read through these? Do you have a separate piece of paper so that you could right a couple of notes.
Gretchen Gordon - Yes, Kim is supposed to be here.
Mayor Sears - If the Council gives you some directions to talk to Scott, I would like you to make a couple of notes, so nothing slips between then cracks on the meeting. That should be one of them, the proposed renaming, is that 9900 North?
Paul Hammer - Yes, the truth is that I don’t know how long it should take.
Mayor Sears - I think that whatever their recommendation is, is what we will end up doing. Beyond receiving the petition, the Council has really not seen it.
C. Cannon - As far as I’m concerned, as long as it still has a street number, I don’t mind it having a name also.
4. Engineering (7:24 p.m.)
D Warnock noted that Temple Ridge, Plat B, improvements have complied and that durability should start. This would begin the clock on the two-year durability period.
MOTION: C. Cannon - That the Town of Cedar Hills accept the improvements that have been made in Temple Ridge, Plat B, and begin the durability period. Seconded by C. Cromar.
C. Cromar - I would like this portion to be verbatum. I’ve been trying to bring this up at a work session. I brought this up with Scott and I want to have you hear this, D. I’m a little concerned about what appears to be a trend within the construction of the City. I have not been up to Red Oaks, but I understand that there is major divets all over the place, I’m told, I haven’t been out there. I’ve seen them throughout Ryland, I’ve seen then all over the place and it’s very troublesome to me. Obviously, where there has been a lateral dug, it appears to me. It comes to a certain point in the road and stops, it’s very straight and linear.
C. Cannon - Is the final layer of asphalt on it?
Mayor Sears - Not on Red Oaks. On Ryland, you’re right. Ryland had inherent problems and frankly because of that we are doing better everywhere in the Town.
C. Cromar - I’m wondering if we wouldn’t be...I know we have durability bonds on the contractors and developers. What I’m wondering is if there is any wisdom in requiring it of our engineers? To make sure that they are getting the work done because, even a year after the durability expires, we could be having the same kinds of problems because something is not working right. I’m not sure if this was Vic, or who was involved, I’m just saying that I’m concerned about it and I’m wondering if we should not consider having Versar put up a bond. Is this done?
D Warnock - I think that you’d have a hard time doing that to the engineers. The liability insurance would go way up, but I think you’d have a hard time. We have implemented a testing frequency that was never in place before and is not in place in any other City that I have found in northern Utah county. In Lehi, Highland, none of them have a testing frequency. We did implement as part of our Public Improvements Standards, we put a sheet in there that specifies a testing frequency and Jack, for the last 3-4 months, has been very specific about not allowing them to proceed to the next step until he has test results showing where the tests were run and the results of the compaction tests, and so forth. That has never been done before, in the standards it says that the density has to be 94% or 96% or whatever, but it never said how many times you had to test it and we never required any test results. Now, we say, ‘For every 300 feet of trench, you have to have 5 tests and 25% of them have to be in the bottom part of the trench.’ We are trying to overcome that problem.
C. Cromar - How will that cover the problems like these little cuts or where laterals were dug after the fact. It appears that this is the case.
Mayor Sears - One of the things, Ken, that the Council has talked about that I don’t think that the staff completely bought into, but I think that when we got our management paving plan back and we had that gentleman here, the Council seriously wanted to consider, if not require, not allow it to be a developer’s option, but a Town requirement, that they put the 2" of asphalt down and then later on they come back and put on the 1" down. On everything. We did that in Red Oaks, but it didn’t get done in Forest Creek. It’s when you don’t do that you run into the possibility of settling and then having the cuts. The settling in Red Oaks is okay, it’s actually a good thing that it happened there, as opposed to Forest Creek, because they have yet to put the last layer of asphalt on. Theoretically, all the settling occurs, the development gets in, the mistakes get caught and they run the new laterals where they want to and all that and then they put the last coat of asphalt on and have a much cleaner look.
C. Cromar - I’m less worried about the look then the long-term. I’m just saying that if we are having the settling this early, it’s like way early for something like this happening, then what’s going to happen 2-3 years down the road after the bond is fulfilled.
C. Cannon - Doesn’t the greatest settling happen early and the least settling later?
D Warnock - The majority happens within the 2 years.
C. Cromar - The majority, but it’s the other stuff that has been biting us.
Mayor Sears - We have only had one serious problem and that was in East Cove where we had the water break. That type of stuff is always going to happen and we have more safeguards in place then we have ever had and D is describing one of those. I don’t know what else we can do other than to make sure that staff understands that it’s a serious issue to the Council and please address it in every way we possibly can.
D Warnock - The other alternative is to inspect UDOT standards and that would mean having an inspector standing there with every shovel-full of dirt that goes in the ground. That is pretty expensive. If you raise the development fees up to the point that you can have an inspector on-site 8 hours a day on each development...
Mayor Sears - Does Jack inspect all laterals?
Gretchen Gordon - Sewer and water laterals he does.
D Warnock - Yes, theoretically he inspects every one.
Mayor Sears - Do we require a compaction test on those?
D Warnock - We require so many tests on so many feet of pipe. We don’t require so many tests. They may test this lateral and they may test 3 laterals down.
Mayor Sears - Is it possible for us to have every lateral tested or is that going just a little too far?
D Warnock - You can. That increases the costs.
Mayor Sears - What does a test like that cost?
D Warnock - They usually just charge by the hour. While they are out there, they will run as many tests as you want them to run, but they would have to have a tester on-site all day long rather than 4 hours a week.
Mayor Sears - Assuming the engineer can’t bond, and I think that’s probably something, what is it that you would like the staff to do?
C. Cromar - I wasn’t aware of some of these changes, they are encouraging. I just don’t think that we can be too careful or too firm with the developers. I’m just sick and tired of seeing it. I know the people who live on the streets are and I think that there are ways to deal with that. Please keep us appraised of that and what, if anything, we could do. I just think we need to be real firm with developers, they have no vested interest in the long-term.
D Warnock - Let me just tell you, the developers, when we came out with that minimum testing, we had the developers hounding Scott and Jack for several weeks saying, ‘You are being more strict than anybody else in the County.’ And Scott said ‘Yea, we’ve had some problems to justify it.’ We said that this is what the City is requiring.
Mayor Sears - I think that there is some real justification for that, being that we are beginning the hillside development. I don’t know if that has more chance for potential problems. It starts taking out backyards and basements.
D Warnock - I didn’t realize that nobody had anything like that because I’ve done a lot of UDOT work.
Mayor Sears - Some of our soils where and are prone to problems.
C. Cromar - You’ve got the sandy soil up where, we’ve got the strange clay stuff...Our unique geography.
D Warnock - That is why we are requiring a geotechnical report on every single development.
Mayor Sears - Do other cities require that?
D Warnock - A lot of them don’t.
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
Review of various sewer line projects. Mayor Sears would like to make sure that the sewer lines that can get going are started right away.
5. Review/Action on Zone Change for the Public Safety Building Property, from R-1-11,000 to PF (7:49 p.m.)
MOTION C. Cromar - To make a zone change for the Public Safety Building property, from R-1-11,000 to a Public Facilities Zoning. Seconded by C. Cannon.
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
This item should go into the newsletter if the property has closed.
6. Review/Action on the Site Plan for the Public Safety Building
Discussion about parking options and orientation of the building on the lots.
MOTION C. Cromar - To approve the Site Plan for the Public Safety Building. Seconded by C. Cannon.
Review of maps.
AMEND MOTION: C. Cromar - To have the engineer improve Site Plan parking design. Accepted and Seconded by C. Cannon
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
7. Review/Action on Preliminary for Red Oaks, Plat B (8:00 p.m.)
C. Cannon wanted to know about the water pressure issue that was noted in the minutes. D Warnock stated that his understanding was that anything north of the aquaduct would have lower pressure. It was suggested that an in-line pump should be installed to keep constant pressure. Discussion about distance that a roof should be from the power lines.
MOTION: C. Cromar - To approve Preliminary for Red Oaks, Plat B, subject to: 1) Planning Commission concerns as noted (fencing, trail, where the pipe is, and the aqueduct easement) and Items 1-7 on Scott Trainor’s memo to the Planning Commission (Zoning - PR 2.2, Trail - 20' right-of-way, Aqueduct Easement - specify allowable features that can be constructed, UP&L Power Easement - height limitation, Road through Subdivision - continue through for future, Development Agreement - address limitations of subdivision, Sidewalk on Canyon Road - require sidewalk, curb & gutter) 2) The Council’s concerns regarding the pressurization of the lines, which may include an in-line pump 3) As per UP&L included but not limited to, the letter to Mr. Jim Yates, dated May 3, and signed by Pacific Corp Lynn D Day, 4) All other requirements of the City and those utilities in place at the time of final approval, 5) Subject to engineering and 7) Subject to legal review. Seconded by C. Cannon.
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
8. Review/Action on Capital Improvements Plan for Fiscal Year 1999-2000 (8:17 p.m.)
Scott has done a super job! Mayor Sears stated that the number for the Sunset Park would be increased to $35,000, which is what he had discussed with the administrator. C. Cannon had a question about the funding for the Harvey Well Pump House and Mayor Sears confirmed that the Zions Bank loan was one that was already in place. C. Cannon wanted to see the baseball diamond construction moved ahead in the time schedule. Mayor Sears said that the park master plan should help facilitate this issue.
MOTION: C. Cromar - To table Item #8. Seconded by C. Cannon.
Aye - Mayor Sears
C. Cannon
C. Cromar Motion passes.
9. Review Tentative Budget for Fiscal Year 1999-2000 (8:43 p.m.)
C. Cromar had a concern about the organizational chart. Discussion about certified tax rate. Mayor Sears reviewed the proposed salary increased for the Mayor/Council. (See handout)
10. Board and Committee Reports (9:41 p.m.)
C. Cromar has a library board meeting tomorrow morning. The contract is going to be reviewed thoroughly due to some ambiguities in the current revision of the contract. Manila Days has not really moved forward due to the fact that C. Cromar wanted to have a meeting with Pleasant Grove’s Council prior to moving ahead. Instead of the carnival this year C. Cromar has secured Trailhead to attend to the carnival. They have inflatable slides and other items that should be fun and economical. C. Cromar had some concerns about the “appearance” of conflicts of interest. Mayor Sears wanted to reiterate that this portion of the agenda is intended to cover strictly committee reports unless a majority of the Council would like to revert back to the previous forum of Council reports and the point is noted.
C. Cannon went on a tour of TSSD.
C. Sparks has not had a meeting with the Public Safety district.
The mayors are going to have a meeting to look at the new leg of the Bonneville Shoreline trail which has been opened in Springville.
11. This meeting was adjourned at 10:00 p.m. on a motion by C. Cannon, seconded by C. Sparks and unanimously approved.
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Kim E. Holindrake, Town Clerk
Approved by Council:
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